Childcare Administrator

Job Title: Childcare Administrator

Job Summary:
We are looking for an organized and friendly Childcare Administrator to manage the front office of our nonprofit childcare center. This role is crucial in creating a welcoming environment for children, parents, and visitors while efficiently handling administrative duties.

Key Responsibilities:

• Serve as the first point of contact; greet and assist parents, guardians, and visitors in a professional and friendly manner.
• Manage incoming calls, emails, and inquiries, providing accurate information regarding center policies, programs, and availability.
• Handle registration and enrollment processes, including managing waitlists and scheduling tours.
• Maintain up-to-date records of children’s files, including emergency contacts, health information, and permissions.
• Coordinate with childcare providers to relay important messages or schedule appointments.
• Oversee administrative tasks such as data entry, filing, and managing office supplies.
• Assist in the preparation of reports, documentation, and communication materials for parents and staff.
• Support the implementation of center policies by ensuring compliance with state regulations and internal guidelines.
• Facilitate billing and payment processes; manage accounts receivable related to childcare fees.
• Participate in staff meetings to discuss center operations, policy updates, or special events.

Requirements:

• High School Diploma or equivalent; further education in business administration, early childhood education, or a related field is a plus.
• Proven experience in an administrative or customer service role, preferably in a childcare or educational setting.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills to interact effectively with children, parents, and staff.
• Proficient in using office software (e.g., Microsoft Office Suite, Google Workspace) and willing to learn specialized childcare management software.
• Ability to multitask and handle sensitive information with confidentiality.
• Must pass a background check and meet any state-specific requirements for working in childcare administration.

What We Offer:

• Competitive salary and benefits package
• A supportive and family-oriented work environment
• Opportunities for professional growth and development
• The satisfaction of contributing to a community-focused organization dedicated to early childhood education

How to Apply: If you are passionate about providing support in an educational setting and have a knack for administration and customer service, we would love to see your application. Please submit your resume and a brief cover letter explaining why you are the perfect fit for our team.

Join us in making a difference in the lives of young children and their families through your administrative excellence.